Cost & Finance
Every cost has a history.
Every payment has a reason.
A finance workspace for project expenses, promoter settlements, funding conditions, bank review and cash planning.
Development / Professional services
Engineering studyInvoice amount and currency retained with the cost- Evidence
- Engineering invoice.pdf
- Cost review
- Approved in this example
- Payment
- Planned · not yet paid
A reviewed cost and a cash movement are separate records.
One complete journey
From receipt to bank review.
Keep the evidence along the way.
Keep the invoice, payer, project category and approval together. Track payment separately, then match the bank movement without losing the original record.
- 01
Capture
The invoice, project category, payer and supporting evidence.
- 02
Review
The cost and approval, with responsibility made clear.
- 03
Pay
A separate payment record, linked to what it settles.
- 04
Reconcile
The bank movement, its match and any remaining difference.
Planned workflow. Corrections to posted money use a controlled reversal so the history remains visible.
Independent samples. No currency conversion.
Agreed project cost pool
9 unitsThree contributors · equal cost share| Contributor | Paid | Position |
|---|---|---|
| Contributor A | 6 units | +3 unitsAbove share |
| Contributor B | 2 units | −1 unitBelow share |
| Contributor C | 1 unit | −2 unitsBelow share |
If agreed, B pays A 1 unit and C pays A 2 units. Ownership stays separate; these positions do not create legal repayment obligations.
The example’s market is a viewing preference. Each actual project keeps its own recorded currency.
Promoters and settlements
Equal shares can still mean unequal payments.
Three promoters may agree to share costs equally while one pays more up front. Show the agreed cost position beside actual payments, with ownership and any legal settlement recorded separately.
Paying more does not change ownership.
If the three promoters separately agree to equal ownership, that agreement stays in place. The cost position shows who is above or below the agreed cost share.
What could an approved settlement look like?
If the parties approve a direct promoter settlement, B and C settle their respective shortfalls with A.
That is a conditional example, not an existing personal debt. A company reimbursement, capital contribution or different agreement must be recorded on its own terms.
Funding and evidence
Committed funding is not available cash.
Track investor commitments, loan approvals, draw conditions and incentive claims through their own stages. Keep an expected loan-account credit separate from money available to pay suppliers.
Investors
Follow commitments, capital calls and receipts. Record ownership events through the agreed investment documents.
Bank debt
Keep loan approval, equity margin, draw conditions, repayment and security distinct. An approved facility still has conditions to meet.
Assistance
Track the applicable programme version, claim evidence and actual release destination. Country selection alone establishes no entitlement.
Illustrative lender checklist
Next funding step
A bank draw to review
What still has to be evidenced for this example?
- Signed facility agreementCollected
- Agreed equity marginEvidence needed
- Contractor invoiceEvidence needed
- Progress certificateReview needed
Required documents depend on the actual facility. A completed checklist alone does not mean the lender has approved or released a draw.
Bank reconciliation
A likely match is the start of a review.
Preserve the original statement line. Check it against the payment record and supporting evidence before confirming the match.
Partial payments, several invoices, transfers and returns need their own treatment. A suggestion does not create an approved cost or decide its accounting classification.
Illustrative matching review
Statement line
Supplier payment
Amount · currency · dateOutflow · original narration preservedCandidate payment
Engineering study
Amount · currency · datePayment linked to reviewed invoiceSuggested match · awaiting reviewer confirmation
Cash planning
Ask what happens if the money arrives late.
Compare the base cash plan with a delayed draw, no assistance, higher construction cost or slower production ramp. Keep assumptions visible and actual records intact.
When do receipts and payments fall?
Use a dated plan, actuals cut-off and visible assumptions. Committed spend and available cash answer different questions.
What remains payable if funding slips?
Review a delayed draw, no assistance, higher costs or a slower ramp. Show the funding gap before the next obligation falls due.
What if the next loan draw arrives 30 days later?
A useful comparison keeps the planned payments in place, shifts the draw date and checks the minimum cash position. The result depends on your project’s dates and assumptions. This page describes the planned workflow; it does not run a forecast.
Designed for the work in hand
At your desk.
On your phone.
The planned mobile experience focuses on capturing evidence, checking a promoter position, reviewing a match and seeing what blocks the next funding step.
Cost & Finance is in development. The first release is planned as an installable web app; initial financial approvals and postings require an online connection.
Plan a finance pilot